AI receptionist for service businesses
Every call answered. Every lead booked.
Caliber is an AI receptionist for service businesses. It answers on the first ring, day or night, qualifies the caller and books the appointment on your calendar.
- Free custom demo
- Ready within 48 hours
- No sales call
Watch
One call, start to finish.
An AC goes out at 11:48 PM. See how the call is answered, the job is booked and the customer is texted, before anyone at the office wakes up.
Scenes and voices are AI-generated. Fictional business and caller. Keyboard: space to play, arrows to skip, C for captions, F for full screen.
Product
Everything a great front desk does. Around the clock.
One assistant that answers, follows up, books and hands off, set up and run for you.
Answers every call on the first ring
Nights, weekends and holidays. It answers common questions, qualifies the caller and decides what happens next.
Last night4 answered, 0 missed- 6:52 PMNew customer, furnace quoteEstimate booked, Thu 9:00 AM
- 9:15 PMExisting customerMessage texted to the office
- 2:13 AMEmergency, no ACSent to the on-call tech
- 5:40 AMPrice questionAnswered, quote booked
Texts new leads in seconds
Form fills and ad clicks get a reply before they contact anyone else.
Website formSarah requested a roof inspection at 7:04 PM
Hi Sarah, this is Apex Heating & Roofing. Saw your inspection request. Can we call you in 2 minutes?
Sent 8 seconds later
Yes please, I'm free now
Books straight onto your calendar
Real open slots, the right appointment type, and a confirmation text.
MonTueWedThuFriFurnace estimate
Thu, 9:00 AM. New customer, Dana K.
Sends urgent calls to a person
You decide what counts as urgent. Those calls go straight to whoever is on call.
Urgent
No AC, 85°F inside
On-call technicianTransferred, details texted0:42Re-books old leads
Two-way texts to past inquiries who agreed to hear from you.
Quote from MarchHi James, it's Apex Heating. You asked about a new furnace in March. Want me to hold Thursday at 9 AM for a quote?
Actually yes, that works
Done. You're booked for Thursday at 9 AM.
Every call, summarized for you
Who called, what they needed and what was done, sent to you by text or email the moment the call ends. Nothing waits in a voicemail box.
Luis M.
Summary- Issue
- Central AC not cooling
- Urgency
- High, elderly resident
- Address
- Inside service area
On-call tech dispatched, ETA texted
Screens show example data with fictional businesses.See it on your business
Industries
Trained for the calls your business gets.
Every assistant is built on your services, your rules and your calendar. These are the businesses we build for first.
Law firms
Intake on every call, qualifying questions for your practice areas, consultations on your attorneys' calendars.
“I was rear-ended by a commercial delivery truck yesterday, and I need to speak with an attorney.”Example call
See it for law firmsHVAC, plumbing and roofing
Emergencies sorted from routine jobs, dispatch slots booked, and the on-call tech alerted when it matters.
“Our main AC unit just went out completely and it's over 85 degrees inside.”Example call
See it for home servicesMed spas and clinics
Treatment questions answered from information you approve, consultations booked, follow-up in seconds.
“I saw your offer for the 3-session Morpheus8 package and wanted to see if I could book a consultation.”Example call
See it for med spas
How it works
Live in 14 days. Almost no work for your team.
- 1
Days 1–3
A 20-minute audit
We look at how your calls, forms and calendar work today, and write your assistant's scripts with you.
- 2
Days 4–10
We build and test it
Your AI receptionist, text follow-up and calendar or CRM connection, tested on real call scenarios.
- 3
Days 11–14
You go live
We switch it on and watch it closely while appointments land on your calendar.
Your part: about 20 minutes on the audit call and a short review before launch.
Why start with us
What you can count on.
We’re a new agency, so we make it easy to say yes: you hear your assistant first, and you stay in control after it’s live.
Hear it before you decide
A free sample receptionist built on your business, ready to call within 48 hours.
No sales call needed
Listen, share it with your team and decide in your own time.
Keep your number
Forward all calls, only after-hours calls, or only the ones your team misses.
You approve every word
What it says, what it books and when it hands off to a person, agreed with you before launch.
Live in 14 days
We do the build, testing and setup. Your team spends about 20 minutes.
Watched after launch
We review calls, tune the answers and keep it running. Nothing for you to maintain.
Do I have to get on a sales call?
No. Send us your website and within 48 hours we'll email you a sample AI receptionist trained on your business. Call it, share it with your team, and decide in your own time. Questions first? Email us anytime.
Will callers know they're talking to AI?
Being upfront is best practice—and required in some situations—so by default your assistant introduces itself as a virtual receptionist. It speaks naturally, answers questions, and books appointments, and we agree the exact wording with you during setup.
What happens when it can't answer something?
You decide the rules during setup. Calls it can't handle—or anything urgent—can be transferred to your team or turned into a detailed message that's texted to you right away.
Do I need a new phone number?
No. You keep your existing number and forward calls to your assistant—all calls, only after-hours calls, or only the ones your team misses.
Which calendars and CRMs does it work with?
Common ones include Google Calendar, Calendly, HubSpot, Salesforce, Clio, ServiceTitan, HighLevel. If you use something else, mention it when you request your custom demo and we'll confirm whether we can connect it.
What about privacy and compliance?
We scope it before anything goes live: client confidentiality for law firms, patient-privacy requirements such as HIPAA for clinics and med spas, call-recording consent, and text-messaging consent rules. Your assistant only texts people who have agreed to hear from you.
How long does setup take, and how much work is it for my team?
About 14 days. Your team spends roughly 20 minutes on the audit call and a short review before launch. We handle the build, testing, and ongoing monitoring.
What does it cost?
It depends on your call volume and which systems we connect. You'll get an exact quote with your free custom demo, alongside a missed-call revenue estimate for your business.
Free custom demo
Hear your own AI receptionist.
Send us your website. Within 48 hours we’ll email you a sample AI receptionist trained on your business, ready for you to call. It’s free, and there’s no sales call.
What you’ll get
- A sample AI receptionist trained on your website, with a number you can call
- Your missed-call revenue estimate
- Your 14-day launch plan
Questions first? Email info@caliberworkflows.com